Daily Rules, Proposed Rules, and Notices of the Federal Government
In order to meet the statutory requirements, ORR requires each state to submit disaggregated individual records containing certain data elements for eligible refugee populations. This revised collection differs from the ORR-11 Refugee State-of-Origin Report process, whereby states submitted the ORR-11 form containing aggregate data on the number of refugees and entrants served whose "area numbers" (the first three digits of the social security number) fell into each of several designated numerical ranges. ORR used the information on the ORR-11 to measure secondary migration for the purposes of formula funds allocation to states. The revision is proposed due to the realization that:
(1) The Social Security Administration states that the first three digits of social security numbers (area number) should not be used for any other purpose than as an individual identifier for book-keeping purposes.
(2) It is possible for individuals to apply for Social Security Numbers from any Social Security office, not just offices in the state in which they were born or first resided. This is particularly likely in metropolitan statistical areas where individuals may live in one of several states (e.g., the Washington Metropolitan Area). In these cases, the area number of the Social Security Number may be unreliable as a measure of refugees' state of initial resettlement.
(3) In recent years, the Social Security Administration has begun to issue Social Security Numbers whose area number is not connected to any specific state.
The submission of individual records via the Refugee Data Submission System for Formula Funds Allocations Web site is a more reliable and secure process for collecting data for the purposes of tracking secondary migration and allocating formula funds. Data submitted by the States via the secure Web site are compiled and analyzed by the ORR statistician for the purpose of refugee secondary services formula funds allocation. The statistician also prepares a summary report, which is included in ORR's Annual Report to Congress.