Daily Rules, Proposed Rules, and Notices of the Federal Government
Proposed projects should transform institutional and individual understanding of key international, arts and/or cultural issues, foster dialogue, and develop professional expertise and leadership capacity. Projects should be structured to encourage American professionals and their international counterparts to develop a common dialogue for dealing with shared challenges and concerns.
The Bureau is interested in receiving proposals from organizations with a strong interest, thematic expertise, institutional commitment, and a successful track-record in conducting international exchanges and in the specific thematic field their proposal addresses. Organizations that have the expertise, interest, and institutional commitment but lack the required experience of conducting exchanges may wish to consider developing proposals based on consortia type relationships with more experienced, eligible organizations. Please note that for these proposals, the role of each organization must be clearly defined and any sub-granting agreements must be included in the proposal submission.
Overall grant making authority for this program is contained in the Mutual Educational and Cultural Exchange Act of 1961, Public Law 87-256, as amended, also known as the Fulbright-Hays Act. The purpose of the Act is "to enable the Government of the United States to increase mutual understanding between the people of the United States and the people of other countries * * *; to strengthen the ties which unite us with other nations by demonstrating the educational and cultural interests, developments, and achievements of the people of the United States and other nations * * * and thus to assist in the development of friendly, sympathetic, and peaceful relations between the United States and the other countries of the world." The funding authority for the program above is provided through legislation.
The two project themes for which the Bureau will accept proposals under this competition are as follows: (1) Documentary Filmmaker Fellowship Program; and (2) Iraq Museum Professional Residency Program.
Under this program, U.S. non-profit organizations will conduct projects in cooperation with the Bureau of Educational and Cultural Affairs, Cultural Programs Division on the themes listed above, with their counterparts abroad for each project theme. No guarantee is made or implied that cooperative agreements will be awarded in both themes.
In addition to describing extensive expertise in the specific thematic area, proposals should reflect a practical understanding of global issues, and demonstrate sensitivity to cultural, political, economic, and social differences in the specific world regions in which the exchange project will occur. Special attention should be given to describing the applicant organization's experience with planning and implementing people-to-people international cultural exchange projects. Applicants should outline their project team's capacity for successfully implementing projects of this nature, provide a detailed sample program and time line to illustrate planning capacity and ability to achieve program objectives. Applicants must identify all U.S. and foreign partner organizations and/or venues with whom they are proposing to collaborate, and describe previous cooperative projects in the section on "Institutional Capacity." For this competition, applicants must include in their proposal supporting materials or documentation that demonstrates a minimum of five years experience in conducting international arts exchange programs and four years experience in conducting exchange programs with the U.S. Government. Proposals must include references with name and contact information for other assistance awards the applicant has received in the event the Bureau chooses to be in touch directly.
Proposals should acknowledge U.S. Embassy involvement in the participant nomination process and the Cultural Programs Division's (ECA/PE/C/CU) involvement in the final selection of all participants.
For the 2009 Fellowships in the Arts, U.S. non-profit organizations may submit proposals for either one of the two--but not both--project themes and countries of exchange that are listed below. Please note that for additional information about this competition, a contact program officer at ECA is listed under each of the following two themes:
Residency and Training cultural exchange for foreign emerging documentary filmmakers from countries to be determined by ECA/PE/C/CU.
ECA seeks programs that will provide participants with in-depth exposure to their professional discipline as practiced in the U.S.; outreach to U.S. colleagues and publics, particularly youth, and; opportunities for creation and presentation of their work. ECA will select innovative programs for emerging or mid-career professionals in documentary filmmaking that will introduce them to the diversity of
Proposals should provide programs for a group of twenty (20) participants. The proposal should describe the proposed program, explain how it reflects the diversity of U.S. culture, show how it responds to the needs and interests of artists coming from a variety of countries and backgrounds, and demonstrate how it responds to ECA's goals.
Programs may be 30-60 days in length. Applicants should explain their rationale for the length of the program proposed. Programs should be centered on documentary filmmaking, should be customized to meet the needs and interests of the participants, and include the foreign program participants as peers of U.S. counterparts. Applicants should include other activities that will enhance the residency experience, including site visits; meetings with U.S. film directors, cinematographers, and other arts professionals; public presentations of program participants' work, and; workshops for U.S. youth and educators. All programs must include the opportunity for participants to create works and to share their creation with U.S. colleagues and the public, particularly youth. Program activities complementary to the residency may take place in one or more locations in the U.S. This project does not include program activities outside the U.S. Participation in university courses for credit may not be included in proposals and participation in conferences will be considered only if it is clearly relevant to the professional background of the participants and represents only a small part of the overall program. Programs that exclusively involve participation in `off-the-shelf' summer institutes or other pre-structured training situations are not acceptable and will not be funded.
The Bureau encourages public presentation of participants' documentary films and recognizes its value to mutual understanding. Proposals should therefore include opportunities for presentations and for public programs, such as panel discussions, and other avenues for program participants to discuss their work with U.S. audiences. Programming with U.S. public schools and/or other educational institutions is strongly encouraged.
Proposals should include a sample program with day-by-day schedules. An orientation session in Washington, D.C. must be included that provides general information about U.S. society and an opportunity for ECA to meet and brief newly arrived participants. A post-program event, at a site to be determined by grantee, that provides the opportunity for presentation of newly created documentaries and a de-briefing session must also be included.
Program participants will be emerging or mid-career professional documentary filmmakers, generally aged 20-40 years from around the world. They should have also demonstrated a commitment to their profession as well as to positively influencing their communities, particularly minorities and youth. In general, participants will not have extensive or recent experience in the U.S. ECA intends that the program be highly competitive and that a final selection of nominations will result in a diverse mix of participants from a variety of countries.
Applicants must state that they are prepared to work with program participants from any country or region determined by ECA. ECA will determine the priority or target countries for recruitment of program participants. It is unlikely that the Bureau will include countries whose artistic film community has substantial and ongoing contact with its counterpart in the U.S., such as Western Europe. Potential program participants must have a working knowledge of English sufficient to carry out the residency program without interpretation.
Foreign participants will be nominated in two ways: By the Department of State through a call for nominations from U.S. Embassies and posts, and; by the grantee organization, which will utilize its own network of contacts overseas (including film industry, film associations) and its own resources (such as U.S. filmmakers) to make a concurrent call for nominations. All participant applications will be reviewed by a panel organized and convoked by the grantee organization and consisting of artists and art professionals, and an ECA representative as an observer. Procedures for the nomination, selection of participants, and panel members must be detailed in the proposal. ECA will review and approve nominees prior to and following panel consideration.
Successful programs will achieve the following:
Successful applicants must fully demonstrate a capacity to achieve the following:
(1) Work jointly with foreign and U.S. partners and/or contacts to design, develop, and execute a multi-regional documentary film residency program of professional development, artistic enrichment and cross-cultural dialogue that achieves the goals described above.
(2) Identify, screen, recruit, and select twenty (20) foreign documentary filmmakers from specified countries fitting the above description.
(3) Provide a sound infrastructure for coordination and implementation of the entire program. This refers to both substantive and administrative components of the program, including but not limited to: Fellowship and workshop content and organization, travel, housing, orientation, and visa applications. Successful applicants will also have U.S. partners able and willing to provide cost-sharing (including in-kind) in order to help cover program costs.
(4) Design, build, and implement intensive 30-60 day professional residency filmmaking program in the U.S. that will achieve program objectives.
(5) Develop enhancement activities and opportunities that reinforce program goals after the participants
(6) Provide to ECA/PE/C/CU at the conclusion of the program a Web-ready package that will showcase participants' involvement in the program as well as feature the artistic product of their residency.
ECA expects that this project will lead to greater artist-to-artist and institution-to-institution contact as well as collaboration across international borders. Proposals should describe mechanisms for measuring, supporting, and enhancing this cooperation during the grant period and beyond.
In the cooperative agreement, ECA/PE/C/CU is substantially involved in program activities above and beyond routine monitoring. ECA/PE/C/CU responsibilities for this program are as follows:
# ECA/PE/C/CU will make a final decision regarding countries for recruitment of program participants.
# Embassies will be one channel for nominations of program participants. Grantee may propose names for consideration by Embassy Public Affairs Sections and will have the opportunity to review the biographic information submitted and advise if a specific nominee does not appear to have attained an appropriate professional level of expertise.
# ECA/PE/C/CU will participate in selection of final participants for the program.
# ECA/PE/C/CU will review the proposed residency, orientation and de-briefing program schedules and provide final approval.
# ECA/PE/C/CU will issue DS-2019s needed for travel to the U.S. under the J visa program.
# Following return to their home countries, Embassies will showcase the participating filmmakers and their work developed during or resulting from their experience in the U.S.
Residency and Training cultural exchange for Iraqi museum professionals.
ECA seeks an organization to design and implement residency programs that will provide museum professionals from Iraq with in-depth exposure to their professional discipline as practiced in the U.S.; outreach to U.S. colleagues and publics, and; opportunities for increasing mutual understanding between the people of Iraq and the United States. This residency program is an integral component of the `Iraq Cultural Heritage Project' (ICHP), which constitutes ECA's major commitment to that country's cultural heritage. Over a period of three years, approximately 50 emerging and mid-career Iraqi museum professionals will participate in approximately 50 residencies in the United States designed to increase their expertise in collections management, cultural heritage conservation, digital collections/tools, museum administration, community engagement, and institutional capacity building. The programs will also be expected to introduce them to the diversity of cultural expression in the United States; provide them with direct, hands-on experience with new techniques and technology in their field; offer them opportunities for interaction with U.S. museum professionals; familiarize them with related fields, including private/public partnerships, volunteerism, and new technologies, and; offer them opportunities to share their work with U.S. audiences.
Programs will range from 30-60 days in length and will be custom designed by the grantee organization based on input from ECA and/or ECA partners. Residency programs will generally be sought for individual museum professionals, but could also be requested for a defined small group of museum professionals.
Proposals should include sample programs with day-by-day schedules for a 30-day residency. An orientation session must be included that will provide participants with general information about the United States, its form of government, society and culture. A post-program session in Washington, DC must also be included, providing the possibility for de-briefing. When possible and practicable, orientation and de-briefing sessions should take place in groups in order to make best use of resources.
The project will entail working with ECA and/or its designated partners in planning and scheduling all events, including:
# Arranging all air travel (domestic and international) and local transportation;
# Oversight of arrivals and departures (international and/or domestic);
# Preparation of briefing materials for participants;
# Designing and planning residencies as well as additional activities;
# Coordinating escorts as necessary;
# Arranging payment for all costs related to the residency program, including those incurred by residency hosts (museums or other identified civic spaces), per diem and lodging for participants; educational materials, equipments or supplies; etc.
Program activities complementary to the residency may take place in one or more locations in the U.S. This project does not include program activities outside the U.S. Participation in university courses for credit may not be included in proposals and participation in conferences will be considered only if it is clearly relevant to the professional background of the participants and represents only a small part of the overall program. Programs that exclusively involve participation in `off-the-shelf' summer institutes or other pre-structured training situations are not acceptable and will not be funded.
Any key U.S. partner institutions should be identified and letters of support should be provided in the proposal.
Program participants will be emerging and mid-career museum professionals, generally aged 20-40 years from Iraq. They will have various levels of experience in the museum field and, in general, will not have extensive experience in the United States.
Potential program participants must have a working knowledge of English sufficient to carry out the residency program without interpretation.
Foreign participants will be nominated through different channels, and will include but are not limited to: Successful participants from other ICHP projects, nominees from the U.S. Embassy in Baghdad, and nominees from other USG and Iraqi partners. Grantee may also propose names for consideration by the Public Affairs Section of the U.S. Embassy in Baghdad. Final selection of participants will be made by ECA.
(1) Work jointly with foreign and U.S. partners and/or contacts to design, develop, and execute a variety of museum residency programs for professional development, artistic enrichment and cross-cultural dialogue that achieve the goals described above.
(2) Provide a sound infrastructure for coordination and implementation of the entire program. This refers to both substantive and administrative components of the program, including but not limited to: Fellowship and workshops content and organization, international and domestic travel, housing, orientation, and visa applications. Successful applicants will also have U.S. partners able and willing to provide cost-sharing (including in-kind) in order to help cover program costs.
(3) Design, build, and implement intensive 30-60 day museum residency programs in the U.S. that will achieve program objectives.
(4) Develop enhancement activities and opportunities that reinforce program goals after the participants return to their home countries. Follow-on components could be public presentations by program participants. Applicants are encouraged to review the PSI for additional information regarding this criterion.
(5) Show understanding of the challenges of collaboration in the design and implementation of the residency programs and propose means for addressing them.
ECA expects that this project will lead to greater person-to-person and institution-to-institution contact as well as collaboration across international borders. Proposals should describe mechanisms for measuring, supporting and enhancing this cooperation during the grant period and beyond.
In the cooperative agreement, ECA/PE/C/CU is substantially involved in program activities above and beyond routine monitoring. ECA/PE/C/CU responsibilities for this program are as follows:
# ECA/PE/C/CU will make the final determination of program participants. Participants will be nominated as stated previously.
# ECA/PE/C/CU will review the proposed residencies, orientation and de-briefing program schedules, and provide final approval.
# Where applicable, ECA/PE/C/CU will issue DS-2019s needed for travel to the U.S. under the J visa program.
III.1. Eligible applicants:
Applications may be submitted by public and private non-profit organizations meeting the provisions described in Internal Revenue Code section 26 USC 501(c)(3).
III.2. Cost Sharing or Matching Funds: There is no minimum or maximum percentage required for this competition. However, the Bureau encourages applicants to provide maximum levels of cost sharing and funding in support of its programs.
When cost sharing is offered, it is understood and agreed that the applicant must provide the amount of cost sharing as stipulated in its proposal and later included in an approved agreement. Cost sharing may be in the form of allowable direct or indirect costs. For accountability, you must maintain written records to support all costs which are claimed as your contribution, as well as costs to be paid by the Federal government. Such records are subject to audit. The basis for determining the value of cash and in-kind contributions must be in accordance with OMB Circular A-110, (Revised), Subpart C.23--Cost Sharing, and Matching. In the event you do not provide the minimum amount of cost sharing as stipulated in the approved budget, ECA's contribution will be reduced in like proportion.
III.3. Other Eligibility Requirements:
(a) Bureau grant guidelines require that organizations with less than four years experience in conducting international exchanges be limited to $60,000 in Bureau funding. ECA anticipates making two separate awards, in amounts up to $500,000 to support program and administrative costs required to implement this exchange program. Therefore, organizations with less than four years experience in conducting international exchanges are ineligible to apply under this competition. The Bureau encourages applicants to provide maximum levels of cost sharing and funding in support of its programs.
(b) Proposals must demonstrate that an applicant has an established resource base of programming contacts and the ability to keep this resource base continuously updated. This resource base should include but is not limited to thematically related institutions (e.g., film organizations and museums), speakers, thematic specialists, and practitioners in a wide range of professional fields in both private and public sectors.
(c) Technical Eligibility: All proposals must comply with the list of requirements below or they will result in your proposal being declared technically ineligible and given no further consideration in the review process: