Daily Rules, Proposed Rules, and Notices of the Federal Government
The Secretary of Defense is authorized by Section 8109 of Public Law 112-10, the Department of Defense and Full-Year Continuing Appropriations Act, 2011, and is choosing to act through OEA, to provide up to $250 million “to make grants, conclude cooperative agreements, or supplement other Federal funds to construct, renovate, repair, or expand elementary and secondary public schools on military installations in order to address capacity or facility condition deficiencies at such schools: Provided further, that in making such funds available, OEA shall give priority consideration to those military installations with schools having the most serious capacity or facility condition deficiencies as determined by the Secretary of Defense.”
OEA is establishing a one-time non-competitive program, as described in this notice, to administer this appropriation.
On July 19, 2011, DoD approved a “Public Schools on Military Installations Priority List” (Priority List) that represents the Department's prioritization of those public schools on military installations with the most serious capacity or facility condition deficiencies. Using this list, those Local Educational Agencies (LEA's) representing the schools with the most serious capacity and facility condition deficiencies will be invited to submit a request for funding. DoD will conduct an initial meeting with the invited LEAs to discuss the specific deficiencies noted for the affected school, the purpose of the funding, the application process including a proposal submission timeline, and the minimum required matching share. After an LEA submits its proposal, a multi-disciplined Federal evaluation team will review the request and conduct a site visit to the respective school and community/installation prior to making a recommendation to the decision official, who is the OEA Director. A successful LEA will be asked to complete a formal grant application. Grant awards will be made to successful applicants until the available funds are exhausted.
• A general description of project components and preliminary engineering report;
• Sketches or schematics showing general layout and location of existing site conditions and the proposed project;
• A feasibility analysis that supports the preferred alternative (replacement, renovation, repair or expansion) to address the school's capacity and/or facility condition deficiencies;
• Any structural or soils reports or other studies used in the analysis of the proposed project design decision;
• A current cost estimate, including the estimated cost for architectural/engineering design and inspection, environmental compliance, construction, demolition, any equipment that is moveable or is not built-in to the project, and swing space requirements, if included in the project. Provide the basis for the determination of construction contingencies;
• A comparison to costs and construction standards used at other LEA-owned schools located off the installation;
• A list of permits required for the proposed project and their current status;
• An estimated time schedule for design, permitting, bidding and award of contracts and construction;
• A statement of support for the proposal from the host installation that confirms that the project is compatible with the installation operations, airfield or land use plans;
• A statement that the project is not located in a FEMA-identified special flood hazard area;
• A letter from the LEA stating that the matching funds are committed and readily available and will not be conditioned or encumbered in any way that would preclude their use for the project;
• Environmental information sufficient to evaluate all reasonable alternatives to the proposed project, the direct and indirect environmental impacts, as well as the cumulative impacts on the environment as defined in the Council on Environmental Quality's regulations for implementing the National Environmental Policy Act (NEPA), set out at 40 CFR 1500-1508;
• Financial information for the last four (4) operating cycles of the LEA demonstrating financial wherewithal to support the proposal, that available funds are not being supplanted and, where necessary, justifying any matching share waiver request.
• A comparison of actual accomplishments to the objectives established for the reporting period;
• Reasons for any slippage and proposed plan to mitigate;
• Additional pertinent information when appropriate;
• A comparison of actual and projected expenditures for the period;
• The amount of awarded funds on hand at the beginning and end of the reporting period.
The final performance report must contain a summary of activities for the entire award period. An SF 425, “Financial Status Report,” must be submitted to OEA within ninety (90) days after the end date of the award. Any grant funds actually advanced and not needed for grant purposes shall be returned immediately to the Office of Economic Adjustment.
OEA will provide a schedule for reporting periods and report due dates in the Award Agreement.
For further information, to answer questions regarding this notice, or for help with problems, contact: David F. Witschi, OEA Associate Director,
The OEA Internet address is