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FEDERAL TRADE COMMISSION

Veterans Affairs Department

NOTICE: Part IV

DOCUMENT ACTION: Notice of revised system notices with request for comments.

SUBJECT CATEGORY: Privacy Act of 1974; System of Records Notices

DATES: The deadline for any comments on this notice is July 14, 2008. Unless the FTC makes changes based on comments or otherwise, this notice shall become final and effective on July 28, 2008.

DOCUMENT SUMMARY: The FTC is revising the notices that it is required to publish under the Privacy Act of 1974 to describe its systems of records about individuals. This action is intended to make these notices clearer, more accurate, and uptodate. This document also consolidates all of the notices into a single publication for ease of use and reference. This consolidation and revision is designed to promote better public understanding of how and when the FTC collects and uses information about individuals.

SUMMARY: Federal Trade Commission,

SUPPLEMENTAL INFORMATION

Please read the following questions and answers to understand the reasons for this notice.

Who should read this notice?

You should read this notice if you would like to know what information the Federal Trade Commission (FTC) collects and maintains about individuals.

Why is the FTC publishing this notice?

The Privacy Act of 1974, 5 U.S.C. 552a, requires us to publish this notice.

What is the Privacy Act?

The Privacy Act is a Federal law that protects information about individuals (i.e., personal information) in ``systems of records'' maintained by the United States Government. It provides the public with the right to know when a Government agency is maintaining any system of records about individuals, and it limits the agency's ability to use or disclose a record about an individual from such a system without that individual's consent.
Does the FTC maintain any systems of records about individuals?

Yes. The FTC, like other Government agencies, maintains systems of records about its individual employees, such as payroll and other personnel records. The FTC also maintains systems of records about individuals outside the FTC. For example, the National Do Not Call Registry is the system of records we use to maintain the phone numbers of individuals who do not want to receive telemarketing calls. We also maintain a system of nonpublic investigatory or other nonpublic legal records, which include records about other nonFTC individuals. These and other FTC systems of records are discussed below.

What is a ``system of records''?

A ``system of records'' can be any collection or grouping of paper, electronic, or other records (e.g., microfiche) controlled by a Federal agency about individuals. (It does not include agency records about businesses or about individuals who are not U.S. citizens or lawfully admitted aliens.) To be a ``system of records,'' the agency must pull (``retrieve'') records about an individual from the system by that individual's name or by some other identifier assigned to that individual, such as the individual's Social Security number or telephone number. The record must also be ``about'' that individual. If a record is only about someone or something else (e.g., about a business), it is not a record ``about'' that individual.
How do I know if the FTC has any records about me or other individuals in a system of records?

To inform the public, this document contains a ``system of records notice'' (SORN) for each system of records about individuals that the FTC currently maintains within the meaning of the Privacy Act. Each SORN describes the records maintained in that particular system, including the categories of individuals that the records in the system are about (e.g., FTC employees). Each system notice also contains information about how to find out if that particular system contains any records about you.
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What other information is in the SORN?

Each SORN also explains where the system is maintained, what laws or other authority permits the FTC to maintain the system, the purpose of the system, and how we safeguard records in the system. The SORN also includes other information about the system, including the ``routine uses'' of records in that system. (A ``routine use'' means a disclosure of a record that is compatible with the purpose for which that record was collected.)

Why is the FTC publishing these SORNs now?

The Privacy Act requires the FTC to publish a SORN before establishing a system of records under the Act. The FTC must update that SORN when the agency makes certain changes to the system. The FTC has published SORNs for individual systems of records, and updates of these SORNs as needed, but this is the first time since 1992 (57 FR 45678) that the FTC has published a complete list of its SORNs in one document.

Can I view these SORNs online?

Yes. We post our SORNs on the FTC's Web site, www.ftc.gov, in the Privacy Act section, and we will post this document, too. (It is also officially published in the FEDERAL REGISTER online, (http:// www.gpoaccess.gov/fr/Index.html).)

Is the FTC deleting or adding SORNs?

Yes. The FTC is deleting seven SORNs that covered records the FTC no longer maintains or records that are now merged with or otherwise covered by other existing SORNs.\2\ At the same time, the FTC is adding nine new SORNs to cover records that were covered in whole or part by other existing SORNs.\3\
\2\ See former FTCI6 (Office of the Secretary Control and Reporting SystemFTC), now part of FTCI5 (Matter Management SystemFTC); former FTCII4 (Counseling RecordsFTC), now
Employee Assistance Program records covered by a Health and Human Services SORN, as discussed below; former FTCII8 (Biographies of Commissioners and Key Staff MembersFTC), now part of FTCI6 (Public RecordsFTC); former FTCIII2 (PayrollRetirement
RecordsFTC), now part of FTCIII1 (Personnel Payroll System
FTC); former FTCIV2 (Identity Theft Complaint Management System FTC), now part of FTCIV1 (Consumer Information SystemFTC); former FTCV3 (Public Information Requests SystemFTC), now part of FTCIV1 (Consumer Information SystemFTC); former FTCVII4 (Standard Name SystemFTC), no longer maintained.
\3\ See new FTCI6 (Public RecordsFTC), previously part of FTCI1 (formerly Investigational, Legal and Public RecordsFTC, now Nonpublic Investigational Records and other Nonpublic Legal Program RecordsFTC); new FTCII4 (Employment ApplicationRelated RecordsFTC), covered by an existing SORN published by the Office of Personnel Management (OPM), as discussed below; new FTCII8 (Employee Adverse Action and Disciplinary RecordsFTC), covered by an existing OPM SORN, as discussed below; new FTCII13 (Staff Time and Attendance Reporting (STAR) SystemFTC), covering matter and time and attendance data also included in FTCI5 (Matter Management SystemFTC) and FTCIII1 (Personnel Payroll SystemFTC); new FTC III2 (Travel Management SystemFTC), covered by an existing General Services Administration (GSA) SORN, as discussed below; new FTCIII4 (Automated Acquisitions SystemFTC), covering vendor data also included in part in FTCIII3 (Financial Management System FTC); FTCIII5 (Employee Transportation Program RecordsFTC), covering copies of data transmitted to the Department of
Transportation (DOT) under a DOT SORN, as discussed below; FTCIV2 (Miscellaneous Office Correspondence Tracking System RecordsFTC), previously covered by FTCIV1 (former Correspondence Control SystemFTC, now Consumer Information SystemFTC); new FTCVI4 (Call Detail RecordsFTC), covering records subject to a model Office of Management & Budget (OMB) SORN, as described below. Are there other SORN changes?

Yes. We have revised our SORNs throughout so they more accurately describe the scope, type, or purpose of records we are currently maintaining in those systems. We have updated the descriptions of our storage, retention and information security practices. We also have made other technical or stylistic changes, such as revising some system names. We have also created a new Appendix III to update and consolidate the addresses of the FTC's regional offices and other facilities where records may be maintained or accessed. Where applicable, we have also explained when a system has been
``outsourced'' (i.e., when the FTC is using a contractor to operate or maintain the system). A systembysystem summary of the revised SORNs is set forth at the end of this questionandanswer section.

Can I comment on these SORNs?

Yes. Please see the ADDRESSES section of this document above to learn how to submit a comment, and see the DATES section for the deadline to do so. Before you submit a comment, please be aware that your comment will become a matter of public record and will be posted on our Web site, where it can be viewed and searched by anyone on the Internet.

Do other Federal agencies have SORNs?

Yes. Each Federal agency must publish SORNs for its own systems of records. To find out what system of records another Federal agency maintains, and to obtain the SORNs for those systems, contact that agency directly, or visit its Web site. (Privacy Act information is often linked to an agency's Freedom of Information Act (FOIA) page.) Does the Privacy Act of 1974 apply to records that private businesses maintain about individuals?

No. The Privacy Act of 1974 applies only to records maintained by agencies of the United States Government. Records that businesses or other private entities maintain on their customers or other individuals are covered by other laws and regulations applicable to the private sector. The FTC enforces some of these laws and regulations as part of its mandate to protect consumers from unfair and deceptive acts and practices.
How can I learn more about the privacy laws and regulations that the FTC enforces?

To learn more about how the FTC works to protect consumer privacy, please visit the FTC's Web site, www.ftc.gov. It contains a wealth of information about how to avoid identity theft, how to safeguard your information when using the Internet, and other helpful guidance and advice to help you protect your privacy.

SystembySystem SORN Summary

The following summary highlights changes that the FTC is making to each of its SORNs.

I. FTC Law Enforcement Systems of Records

FTCI1 (Nonpublic Investigational and Other Nonpublic Legal Program RecordsFTC). This SORN previously included public records about individuals. For clarity, the FTC has decided to treat public records as a separate system of records. Accordingly, we have revised FTCI1 to cover only nonpublic investigational and other nonpublic program records, and public records previously covered by this system are now treated as a separate system with its own SORN, designated as FTCI6 (Public RecordsFTC), see below.

FTCI2 (Disciplinary Action Investigatory FilesFTC). This SORN covers records compiled to determine whether the FTC should refer an individual practicing before the FTC to appropriate authorities for alleged ethical or other misconduct. No substantive changes have been made.

FTCI3 (Informal Advisory Opinion Requests and Response Files FTC). This SORN covers the records of individuals who have requested informal advisory opinions from the FTC staff, and records of the responses to such requests. We have clarified and simplified the system name, and made other technical changes and clarifications.

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FTCI4 (Clearance Applications and Response FilesFTC). This SORN covers records of individuals who have requested clearance to participate or appear on behalf of other parties in FTC matters, and records of the FTC's responses to such requests. We have simplified the system name, but made no substantive changes.

FTCI5 (Matter Management SystemFTC). This SORN covers the administrative database used by the FTC to track and report the history and status of FTC investigations and other agency matters, including names of employees or others assigned to or involved in such matters. We have updated the system name, and have revised the scope of the SORN to include the system of records known as the Office of the Secretary Control and Reporting System (OSCAR), which tracks matters circulated to the FTC's Commissioners for voting or informational purposes. OSCAR was previously treated as a separate Privacy Act system of records (FTCI6), but those records have now been made merged into this system (FTCI5).

FTCI6 (Public RecordsFTC). FTCI6 is now the designation for a new SORN covering the FTC's system of public records, which were previously part of FTCI1, see above. FTCI6 includes comments submitted by consumers and others in rulemakings, workshops, or other FTC proceedings. The FTC makes these public records routinely available for public inspection and copying, including by posting copies of such records on the Internet, as noted in section 4.9(b) of the FTC Rules of Practice, 16 CFR 4.9(b), and explained in the FTC's online privacy policy posted at www.ftc.gov. Some public comments are also collected for the FTC by the governmentwide Federal Docket Management System (FDMS), through www.regulations.gov, which is maintained and operated on behalf of all Federal agencies by the Environmental Protection Agency (EPA). Public comments or other records collected through the FDMS are covered by the SORN that EPA has separately published for the FDMS. See EPAGOVT2 (FDMS), 70 FR 15086 (2005).

FTCI7 (Office of Inspector General Investigative FilesFTC). This SORN covers investigatory records in the FTC's Office of Inspector General (OIG). The FTC published the last revision of this SORN in 2005 (70 FR 43431). The FTC is adding a routine use, found in other agencies' SORNs, to keep complainants and victims apprised of the status of the OIG's investigation, which is compatible with the purpose for which the OIG's investigatory records are compiled. Otherwise, only minor editorial changes have been made.

FTCI8 (Stenographic Reporting Services Request SystemFTC). This SORN covers the database system that the FTC uses to log and fulfill requests by FTC attorneys for stenographic services in FTC investigations, litigation and other FTC matters. The SORN remains unchanged, aside from minor editorial and stylistic revisions. II. FTC Personnel Systems of Records

FTC II1 (General Personnel RecordsFTC). This SORN covers Official Personnel Folders (OPFs) and other personnel records that the FTC's Human Resources Management Office (HRMO) maintains about FTC employees. The Office of Personnel Management (OPM) has published a Governmentwide SORN that covers this system of records, OPM/GOVT1 (General Personnel Records). See 71 FR 35341, 35342 (2006). We have revised FTCII1 to make it more consistent with OPM's SORN, and have made other minor revisions.

FTCII2 (Unofficial Personnel RecordsFTC). This SORN covers personnel records maintained outside of the FTC's HRMO by FTC managers about their employees. This system includes employee performance files maintained by managers. OPM has published a Governmentwide SORN that covers those records, OPM/GOVT2 (Employee Performance File System Records). See 71 FR 35341, 35347 (2006). We have revised FTCII2 to make it more consistent with OPM's SORN, and have made other minor revisions.

FTCII3 (Workers' CompensationFTC). This SORN covers FTC records of claims filed under the Federal Employees' Compensation Act (FECA) for injuries sustained on the job by FTC employees. The Department of Labor (DOL) processes and adjudicates these claims for all Federal employees. DOL has published a SORN to cover its Governmentwide system of FECA claims records, DOL/GOVT1 (Office of Workers' Compensation Programs, FECA File), which is operated and maintained by a DOL contractor. See 67 FR 16815 (2002). We have revised FTCII3 to make it more consistent with DOL's SORN, and have made other minor revisions.

FTCII4 (Employment ApplicationRelated RecordsFTC). The FTC has deleted the SORN previously designated as FTCII4, which covered employee counseling records maintained onsite by the FTC. Counseling records for FTC employees are now compiled, maintained, and controlled solely by the Department of Health and Human Services (HHS), which provides an Employee Assistance Program (EAP) to the FTC's employees under an interagency agreement. Those counseling records are covered by the relevant SORN published by HHS. See HHS SORN No. 09900010 (EAP Records), 67 FR 4965 (2002). FTCII4 now designates a new SORN covering the FTC system of records compiled from or about individuals who have applied for FTC employment, including individual applications, resumes, references or other records submitted for FTC consideration. The FTC has not previously published a SORN for this system of records because a Governmentwide OPM SORN already covers this system, OPM/ GOVT5 (Recruiting, Examining, and Placement Records). See 71 FR 35351 (2006). Nonetheless, for clarity and ease of reference, the FTC is publishing its own SORN for this system, as the FTC has done for other FTC systems that overlap with OPM systems (e.g., FTCII1, FTCII2).

FTCII5 (Equal Employment Opportunity Statistical Reporting SystemFTC). This SORN covers the confidential FTC personnel database maintained for the FTC's Equal Employment Opportunity (EEO) Office to generate statistical reports and analyses for the FTC's EEO program. An OPM Governmentwide SORN also covers the applicantrelated data compiled in this FTC system, OPM/GOVT7 (Applicant Race, Sex, National Origin, and Disability Status Records). See 71 FR 35356 (2006). Minor revisions have been made to FTCII5 regarding the system's purpose, records, storage, and other aspects of the system, consistent with the OPM SORN.

FTCII6 (Discrimination Complaint SystemFTC). This SORN covers investigatory files and related documentation generated in EEO pre complaint counseling and investigations at the FTC. These records also are covered by a Governmentwide SORN published by the Equal Employment Opportunity Commission (EEOC), EEOC/GOVT1 (Equal Employment Opportunity in the Federal Government Complaint and Appeal Records). See 67 FR 49338 (2002); 71 FR 24704 (2006) (updating system managers). Minor revisions have been made, consistent with the EEOC SORN.

FTCII7 (Ethics Program RecordsFTC). This SORN covers annual financial statements and other filings or requests by FTC officials and employees under the FTC's ethics program. The Office of Government Ethics (OGE) has
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published two Governmentwide SORNs that together cover records in this FTC system. See OGE/GOVT1 (Public Financial Disclosure Reports and Other NameRetrieved Ethics Program Records), OGE/GOVT2 (Confidential Financial Disclosure Reports). See 68 FR 3098, 24744 (2003). We have revised FTCII7 to make it more consistent with the OGE SORNs and to make other minor clarifications.

FTCII8 (Employee Adverse Action and Disciplinary RecordsFTC). The FTC has removed the SORN previously designated as FTCII8, which covered biographies maintained by the FTC's public affairs office on Commissioners and key staff members. That biographical information is now maintained and posted on the FTC's Web site, which is part of the FTC public records system. (See FTCI6 above.) FTCII8 now designates the FTC's system of employee adverse action and disciplinary files. The FTC has not previously published a SORN for this system of records, since an OPM Governmentwide SORN covers these records, OPM/GOVT3 (Records of Adverse Actions, Performance Based Reduction in Grade and Removal Actions, and Termination of Probationers). See 71 FR 35342, 35350 (2006). Nonetheless, for clarity and ease of reference, the FTC is now publishing its own SORN for this system, as the FTC has done for other FTC systems that overlap with OPM systems (e.g., FTCII1, FTC II2).

FTCII9 (Claimants Under Federal Tort Claims Act and Military Personnel and Civilian Employees' Claims ActFTC). This SORN covers records generated by tort claims and other claims filed with the FTC by its employees or others under the named statutes. No substantive changes have been made.

FTCII10 (Employee Health Care RecordsFTC). This SORN covers records maintained by the FTC's employee health unit, which relies upon an HHS Program Support Center (PSC) contractor to provide onsite health services to our employees at certain FTC facilities. We have clarified the scope of the SORN to be consistent with a related HHS SORN, No. 09400005 (Public Health Service (PHS) BeneficiaryContract Medical/Health Care Records). See 63 FR 68596 (1998). This SORN excludes personnelrelated medical records for FTC employees (e.g., fitnessforduty examinations, if any), which would be covered by the applicable OPM Governmentwide SORN, OPM/GOVT10 (Employee Medical File System Records). See 71 FR 35360 (2006).

FTCII11 (Personnel Security, Identity Management & Access Control RecordsFTC). This SORN covers securityrelated records for
determining the eligibility of FTC employees or other authorized individuals (e.g., onsite contractors) for access to FTC facilities and resources, as well as records related to granting and controlling such access. This SORN already covered personnel security investigatory files used to make the eligibility determinations. We have clarified the SORN to include related records collected or generated in the process of issuing credentials (e.g., ID badges) to employees or others for gaining access to FTC facilities and resources. We are also clarifying the SORN to include access logs or other records maintained or used to determine and control when and how such credentials are used by our employees or others to gain access to FTC facilities and resources. This revision includes a routine use to disclose such logs or records for investigatory and law enforcement purposes, which is compatible with the purpose for which such logs or records are compiled.

FTCII12 (Training Reservation SystemFTC). This SORN covers the system used by the FTC's HRMO to track and log requests of FTC employees to attend training courses. Only minor nonsubstantive changes have been made.

FTCII13 (Staff Time and Attendance Reporting (STAR) SystemFTC). This SORN covers the system that the FTC uses to compile statistics on time spent by each employee on various FTC matters. The FTC already maintains matterrelated data in its Matter Management System (FTCI5) about individual employee participation in such matters, and also maintains employee time and attendance data in its employee payroll system (FTCIII1). Because the STAR system combines matter data as well as time and attendance data for FTC employees, the FTC is publishing a separate SORN for the STAR system.

III. FTC Financial Systems of Records

FTCIII1 (Personnel Payroll SystemFTC). This SORN, which covers payroll processing records for FTC employees, now also covers retirement records, which were previously treated as a separate records system with its own SORN (FTCIII2). We have merged retirement records into FTCIII1, and are using FTCIII2 to designate a new and different system of records, as described below. We have also updated FTCIII1 to reflect the applicable SORN published by the Department of Interior (DOI), which manages payroll and retirement data for the FTC. See DOI85 (Payroll, Attendance, Retirement, and Leave Records), 64 FR 26997 (1999); 73 FR 8342 (2008) (proposed routine use amendments).

FTCIII2 (Travel Management SystemFTC). FTCIII2 is now the SORN for the FTC Travel Management System, which covers travel documentation for FTC employees and other authorized individuals on official travel for the FTC. To the extent these travel data are collected and maintained by the FTC's travel management contractor, they are already covered by a Governmentwide General Services Administration (GSA) SORN, GSA/GOVT4 (Contracted Travel Services Program). See 71 FR 48764 (2006). Nonetheless, the FTC is publishing a SORN to include those data as well as any other miscellaneous data that various FTC offices may collect and maintain in a system or records about individuals on official travel for the FTC.

FTCIII3 (Financial Management SystemFTC). This SORN covers FTC records reflecting payments or reimbursements for travel by its employees and others (compare FTCIII2 above) and payments for the acquisition of other goods or services (compare FTCIII4 below). The FTC has revised FTCIII3 to clarify its relationship to the other related SORNs, as well as to the applicable SORN published by DOI, which processes and manages financial data for the FTC. See DOI90 (Federal Financial System), 64 FR 46930 (1999), 73 FR 8342 (2008) (proposed routine use amendments).

FTCIII4 (Automated Acquisitions SystemFTC). This new SORN covers the system used within the FTC to track requisitions (orders) for goods or services from nonFTC sources. In the past, records of such requisitions were partly reflected in records of payments for goods and services made through the Financial Management System (FTC III3, above). The FTC is now treating this requisitions data as a separate system of records with its own SORN designated as FTCIII4.

FTCIII5 (Employee Transportation Program RecordsFTC). The FTC is adding this SORN to cover its file system of paper copies of requests submitted by FTC employees for commuting subsidies through a program administered by the Department of Transportation (DOT). The corresponding DOT SORN is DOT/ALL 8 (Employee Transportation Facilitation). See 65 FR 19475, 19482 (2000). This SORN also includes other records relating to employee transportation programs that the FTC [[Page 33596]]
may administer from time to time (e.g., garage parking permits). IV. FTC Correspondence Systems of Records

FTCIV1 (Consumer Information SystemFTC). This SORN, previously entitled ``Correspondence Control System,'' is now limited to consumer complaints and information requests received from consumers, as well as identity theft complaints, which were previously treated as a different system of records, under FTCIV2. Nonconsumer correspondence control records previously covered by this system are now covered by a separate SORN, designated as FTCIV2. We have updated the system location for FTCIV1 to reflect the fact that a contractor maintains the system for the FTC. The SORN has also been revised to explain that the system also maintains contact information about authorized system users (e.g., staff of other law enforcement agencies) to be shared among such users. The SORN includes a corresponding routine use for such sharing, which is compatible with the purpose for which such contact information is collected and maintained.

FTCIV2 (Miscellaneous Office Correspondence Tracking System RecordsFTC). As noted above, identity theft records previously covered by FTCIV2 are now covered by FTCIV1. FTCIV2 is now a new SORN covering the miscellaneous nonconsumer correspondence and matter tracking records that were previously covered as part of FTCIV1, above.

FTCIV3 (National Do Not Call RegistryFTC). This SORN covers records of individuals who wish to be placed on the FTC's telemarketing donotcall list. It also covers information collected from
telemarketers, sellers, or agents who are required to comply with the list, but only to the extent, if any, that such telemarketers, sellers, or agents are also ``individuals'' within the meaning of the Privacy Act. The revised SORN clarifies that user fee payment data are collected from these telemarketers, sellers, or agents by the Treasury Department's Financial Management Service (FMS) through its www.pay.gov system, and that such data are also covered by the applicable system notice published by Treasury/FMS for that system, Treasury/FMS.017 (Collections Records). See 70 FR 34522 (2005). No substantive changes have been made to this SORN.

V. FTC Access Requests

FTCV1 (Freedom of Information Act Requests and AppealsFTC). The FTC is revising this SORN to reflect the use of a commercial software application to maintain these records. No substantive changes have been made.

FTCV2 (Privacy Act Requests and AppealsFTC). The FTC is revising this SORN to reflect the use of a commercial software application to maintain these records. No substantive change have been made.

FTCV3 (Deleted). This SORN, which the FTC has deleted, previously described records of requests made to the FTC's public reading room for public information. Records of those requests are now collected and maintained as part of the FTC's Consumer Information System. See FTC IV1 above.

VI. FTC Mailing List Systems of Records

FTCVI1 (Mailing and Contact ListsFTC). The FTC is revising the title and other portions of this SORN to clarify the scope, nature, and purpose of these records.

VII. FTC Miscellaneous Systems of Records

FTCVII1 (Automated Library Management SystemFTC). The FTC has revised the system name, previously ``Automated Serials Routing System,'' to provide a more accurate description of this system's scope and purpose. The FTC has made other revisions to provide a more detailed explanation of the records maintained in the system, and the categories of individuals covered by the system.

FTCVII2 (Employee Locator (STAFFID) SystemFTC). The FTC has revised the system name to reflect the internal database name used at the FTC. The FTC has made other revisions to clarify the uses and purpose of the system.

FTCVII3 (Computer Systems User Identification and Access RecordsFTC). The FTC has revised the system name and other portions of the SORN to clarify the system's scope and purpose.

FTCVII4 (Call Detail RecordsFTC). The FTC is adding this SORN to cover records that the FTC maintains on telephone usage by employees, contractors and other individuals, consistent with the Office of Management & Budget (OMB) model SORN for such records. See 52 FR 12990 (1987). This SORN is intended to authorize the FTC to retrieve such usage records by individual user name, phone number or other personal identifier. This SORN replaces the SORN previously designated as FTCVII4, which covered the Standard Name System, an internal directory that was previously used to ensure the standardized spelling of proper names of individuals and entities in Commission matters, which the Commission no longer uses or maintains.

FTCVII5 (Property Management SystemFTC). The FTC has made minor technical and stylistic changes to this SORN, which covers property logs or other records that the FTC maintains to account for FTC office equipment, keys, or other FTC property assigned to individual employees or others.

FTCVII6 (Document Management and Retrieval SystemFTC). The FTC has revised the system name and made other revisions to the scope of this SORN. This SORN covers legacy (microfiche) and current electronic data collections of FTC memoranda and other agency records that may be managed by and retrieved by the author's name or other personal identifiers.

FTCVII7 (Administrative Service Order SystemFTC). The FTC has made minor technical and stylistic changes to this SORN, which covers the database system used by the FTC's Administrative Service Office to track and fulfill requests made by employees or other individuals for building repairs, maintenance or other administrative services.

FTCVII8 (Information Technology Service Ticket SystemFTC). The FTC has revised this SORN to reflect the fact that the FTC has outsourced this function to a contractor, which now operates and maintains the electronic system used to track and fulfill employee and other requests for computer assistance, repairs, etc.

Appendix I (Authorized Disclosures and Routine Uses Applicable to All FTC Privacy Act Systems of Records). The FTC has updated this Appendix to consolidate the routine uses that apply globally to all FTC systems of records, including the most recent routine use published by the FTC in 2007 for disclosures of Privacy Act records if needed to help identify or remedy data breach situations. See 72 FR 31835. The FTC is also adding a new global routine use to clarify that the FTC may disclose Privacy Act records to the FTC's contractors, interns or other authorized FTC individuals who have a need for the record in order to perform officially assigned or designated FTC duties. As required by the Privacy Act, this routine use is compatible with the basis and purpose for which the FTC collects and maintains Privacy Act records, since the Act already authorizes similar internal (intraagency) disclosures to ``officers and employees'' of the agency as needed [[Page 33597]]
to carry out officially assigned or designated duties. See 5 U.S.C. 552a(b)(1). For the public's convenience, the revised Appendix also includes a complete list of other disclosures that the Privacy Act explicitly authorizes, but which the Act does not require the FTC to publish. See 5 U.S.C. 552a(b)(1)(12).

Appendix II (How to Make a Privacy Act Request). The FTC has expanded this Appendix to include more detailed information about how to make a Privacy Act request for access, correction or amendment. It explains that some systems may be exempt from such requests or from other requirements of the Act, and provides other relevant information to individuals who might file such a request.

Appendix III (FTC System Locations). This Appendix, which is new, updates and consolidates the addresses of all FTC facilities, including its satellite building in Washington, DC, and regional offices. It also explains that the FTC may maintain records in other leased facilities or, in certain cases, may have contractors operate or maintain Privacy Act record systems offsite.

FTC Systems of Records Notices

Accordingly, the FTC proposes to revise and update its Privacy Act systems of records as follows:
I. FTC Law Enforcement Systems of Records
FTCI1

FOR FURTHER INFORMATION CONTACT Alex Tang, G. Richard Gold, or Lorielle L. Pankey, Attorneys, Office of the General Counsel, FTC, 600 Pennsylvania Avenue, NW., Washington, DC 20580, (202) 3262424.